Wedding Day Management
At a minimum couples should have professional support when preparing for and carrying out the wedding day logistics to ensure that everything they have planned and envision for the day comes together as expected — without those “too little too late” disappointments and hindsight 20-20 realizations. This is the perfect level of support for the couple who is planning their own wedding, but want to delegate the wedding day management responsibilities to a professional so that they can be fully present and confidently enjoy all the moments the day will bring. This service officially begins 2 months before the wedding.
Our Wedding Day Management Service includes:
Vendor Referrals – We know a lot of people! Scratch that. We know a lot of incredible, talented, hard working people that do what they do very well! We are happy to recommend or introduce you to vendors that we know will exceed expectations and help you maximize your priorities.
Finalization Questionnaire – This detailed “workbook” will be emailed to you upon confirmation of our services to complete and reference as needed along the planning journey. This awesome tool will provide you with an opportunity to collect all the important planning information in one handy place and serves as a great check list bringing to your attention many things to consider and details that are often overlooked. The completed questionnaire will assist us in creating a fluid and efficiently run wedding day. We will review it and fill in any blanks together during our Finalization Meeting.
Finalization Meeting – This face to face meeting typically takes place 4-6 weeks before the wedding, depending on when the couple is ready to roll! We will review the Finalization Questionnaire that you will have completed and confirm the who, what, where, and when surrounding the wedding day logistics, activities and events to unfold. Usually a 2 hour meeting.
Wedding Day Timeline – Creation of a realistic customized (and even colour-coded for easy reference) schedule of events that will give you the play by play of all activities taking place from morning to night including everything from hair and makeup timing, to Vendor start/end times, to transportation movements, to the food and beverage service timing, to speech flow, games, cake cutting, bouquet toss, etc. We’ve had couples say that being able to see their day as it will unfold before the wedding offered such an incredible peace of mind and removed all the question marks they had about how things might go.
Communication + Coordination – We will connect with your vendors in the last weeks leading up to the wedding day. This is when we cross check the details provided by the client with that of the vendor’s notes to ensure that everyone is on the same page. We often catch little things that have been overlooked with enough time to correct them. We know what to look for!
Pickup of personal Wedding Day Bits + Pieces – The last thing you want to have to do is think about how you will get all the little personal items (i.e. signage, place cards, favors, seating chart, photos, monies to be distributed to vendors on the day, etc.) to the venue and setup. Not to worry, we’ve got it!
Attendance and Coordination of the Rehearsal – Whether hosting the ceremony at a place of worship, garden, park, or ballroom, having your planner on hand to greet and direct people, answer questions, and help keep the timeline moving will be greatly appreciated. This is often also when we get to meet the VIPs and Family Members so we can help make their wedding day experience a wonderful one too!
Wedding Day Setup – We will be there from the start to ensure everyone knows what to do, manage the moving parts, and set up all the “bits and pieces” as expected including, but not limited to: setting out of escort cards/seating chart/place cards/favors, placing guest book and/or equivalent, overseeing prompt arrival and direction of Vendors, placing decorative linens, setting out centerpieces, packing up of gifts and personal items at the end of the evening, etc.
Wedding Day Coordination – This is it! It all comes down to this day. This moment. And it will be great! We will orchestrate the overall smooth flow and success of your wedding day from start to end by being present to handle any situations that arise (both expected and unexpected) and by managing the flow of the Wedding Day Timeline (i.e. vendor direction, guest arrival and greeting, ceremony and reception timing, dinner start time, speech maintenance, emcee management, maintaining an ideal ambience and guest comfort by monitoring and adjusting music/temperature/lighting levels, etc.). In addition, we always have our Emergency Toolbox on hand and are always prepared to save the day! After all, proper planning prevents poor performance don’t you know?!
Wedding Day Management support begins up to 2 months before the wedding and starts at $1995.00 with one Lead Planner and One Assistant. Price may increase with more than 150 guests, limited time for setup, a more complex DIY decor plan, multiple locations, multiple days of celebration, etc. If your decor plan involves more than simply placing linens, flowers, place cards, and favors (which we are happy to do) and you have opted to NOT involve a professional decorator on the wedding day, we do offer “Helping Hands” day of labour decor assistants who would be on hand specifically to implement and execute more complex DIY decor setups and tear downs. Typically 1-2 “Helping Hands” assistants is adequate at $300.00 per assistant to cover setup and cleanup. Ask your planner about whether this add-on and additional support is needed when you meet as cost will be dependent on a few variables to be discussed. As a DreamGroup client, you will receive VIP access & complimentary tickets to The Original Bridal Swap.