Wedding Day Essentials
We understand that not everyone wants or can afford to have a planner involved in a full planning capacity. This doesn’t mean you need to power through the process all alone. At a minimum, we feel that couples should have professional support when preparing for and carrying out the wedding day logistics to ensure that everything they have planned and envision for the day comes together as expected — without those “too little too late” disappointments and hindsight is 20-20 realizations.
As experienced planners we know what a couple needs in order to make the most of this important time in their lives. We have created a thoughtful and strategic day of management service for the couple who is planning their own wedding, but wants to tap into our knowledge, tools, and connections, while putting in their own sweat equity and keeping the wedding planning investment down.
This service will allow you to maximize your self guided wedding plan and delegate the wedding day management responsibilities to a professional so that you can be fully present and confidently enjoy all the moments the day will bring.
What makes our Wedding Day Essentials service unique is that in addition to the more common “day of coordination” offerings out there (elevated in true DreamGroup fashion), it also includes a super productive Momentum Meeting to take place at a midway point during your planning journey. This meeting will be exactly what’s needed when you are the midst of what may feel like “planning chaos” and we have no doubt that you will be relieved and thankful for it. We will then pick up two months before the wedding with a scheduled Finalization Meeting to bring all that you have planned together and help you get to the finish line in a calm, organized, and enjoyable way.
Our Wedding Day Essentials Service includes:
Vendor Referrals – We know a lot of people! Scratch that. We know a lot of incredible, talented, hard working people that do what they do very well! We are happy to recommend or introduce you to vendors that we know will exceed expectations and help you maximize your priorities.
DreamGroup’s Step by Step Guide to Planning the Perfect Wedding – This super resourceful wedding guide created by yours truly is jam packed with the most amazing resources for planning your Vancouver wedding! It includes trusted DreamGroup vendor referrals with live links, planning tasks, helpful tools to make planning the wedding easier, reminders, and dg tips and favs.
Finalization Questionnaire – This detailed “workbook” will be made available to you upon confirmation of our services to complete and reference as needed along the planning journey. This awesome tool will provide you with an opportunity to collect all the important planning information in one handy place and serves as a great check list bringing to your attention many things to consider and details that are often overlooked. The completed questionnaire will assist us in creating a fluid and efficiently run wedding day. We will review it and fill in any blanks during the Momentum Meeting and Finalization Meeting.
Momentum Meeting – A super productive face to face meeting (either via Zoom or in-person) with your planner to take place between date of hire and the wedding day to review where you are at and what you have left to accomplish with the planning, offer encouragement, prevent procrastination, reinforce decisions, and troubleshoot issues you may be facing. The meeting usually takes 1-2 Hours.
Finalization Meeting – This meeting typically takes place 4-6 weeks before the wedding, depending on when the couple is ready to roll! We will review the Finalization Questionnaire that you will have completed and confirm the who, what, where, and when surrounding the wedding day logistics, activities and events to unfold. Usually a 1-2 hour meeting.
Wedding Day Timeline – Creation of a realistic customized (and even colour-coded for easy reference) schedule of events that will give you the play by play of all activities taking place from morning to night including everything from hair and makeup timing, to Vendor start/end times, to transportation movements, to the food and beverage service timing, to speech flow, games, cake cutting, bouquet toss, etc. We’ve had couples say that being able to see their day as it will unfold before the wedding offered such an incredible peace of mind and removed all the question marks they had about how things might go.
Communication + Coordination – We will connect with your vendors in the last couple weeks leading up to the wedding day. This is when we cross check the details provided by the client with that of the vendor’s notes to ensure that everyone is on the same page. We often catch little things that have been overlooked with enough time to correct them. We know what to look for!
Pickup of personal Wedding Day Bits + Pieces – The last thing you want to have to do is think about how you will get all the little personal items (i.e. signage, place cards, favors, seating chart, photos, monies to be distributed to vendors on the day, etc.) to the venue and setup. Not to worry, we’ve got it!
Attendance and Coordination of the Rehearsal – Whether hosting the ceremony at a place of worship, garden, park, or ballroom, having your planner on hand to greet and direct people, answer questions, and help keep the timeline moving will be greatly appreciated. This is often also when we get to meet the VIPs and Family Members so we can help make their wedding day experience a wonderful one too!
Wedding Day Setup – We will be there from the start to ensure everyone knows what to do, manage the moving parts, and set up all the “bits and pieces” as expected including, but not limited to: setting out of escort cards/seating chart/place cards/favors, placing guest book and/or equivalent, overseeing prompt arrival and direction of Vendors, placing decorative linens, setting out centerpieces, packing up of gifts and personal items at the end of the evening, etc.
Wedding Day Coordination – This is it! It all comes down to this day. This moment. And it will be great! We will orchestrate the overall smooth flow and success of your wedding day from start to end by being present to handle any situations that arise (both expected and unexpected) and by managing the flow of the Wedding Day Timeline (i.e. vendor direction, guest arrival and greeting, ceremony and reception timing, dinner start time, speech maintenance, emcee management, maintaining an ideal ambiance and guest comfort by monitoring and adjusting music/temperature/lighting levels, etc.). In addition, we always have our Emergency Toolbox on hand and are always prepared to save the day! After all, proper planning prevents poor performance don’t you know?!
The Wedding Day Essentials Service begins 2 months before the wedding (with the exception of the Momentum Meeting which takes place during the planning journey) and starts at $2295.00 with one Lead Planner and One Assistant. Additional consulting or planning support is available at the client’s request on an hourly basis as needed. Price may increase with more than 150 guests, limited time for setup and/or a more complex DIY decor plan requiring additional assistants, multiple locations, multiple days of celebration, etc. For destination weddings taking place outside the Lower Mainland an additional $1000.00-$1500.00 will be added to cover the planner’s pre/post day time commitments. Also, hotel accommodations and a per diem for the planner and assistants will apply. Price to be confirmed after The Consultation has taken place.
As a DreamGroup client, you will receive VIP access & complimentary tickets to The Original Bridal Swap.